It is not a list of codes. It is the shape of the accounts.
Every account sits exactly where it will appear in the statutory accounts you file. Turnover under Turnover. Goodwill under Intangible Assets. And the lines with no code at all are not accounts, they are the arithmetic. Get the chart right and the accounts build themselves.
Balance Sheet and Profit and Loss · your references, not ours · formulas built in
Two tabs. Both of them are the accounts you file.
Balance Sheet and Profit and Loss. Not two lists somebody has to reconcile, but the statutory format itself, laid out as a tree. Open Turnover and you find Turnover, and under it, Sales.
- ✓The Companies Act format, already built. Called up share capital not paid, Fixed Asset, Current Assets, Creditors, Provisions, Capital and Reserves. All of it in the right order.
- ✓An account cannot sit in the wrong place, because its place in the tree is its place in the accounts.
- ✓Expand one branch or hit Expand and open the lot.
the chart is the accounts. that is the whole idea.
| Account Name |
|---|
Neither of these codes belongs to us.
Look at the columns again. There are two, and your firm owns both of them. The schedule reference is how the account is referenced inside the file. The software code is what your accounts production software calls it. Papercare fills both in so you never start at a blank grid, and then every one of them is yours to overwrite.
- ✓The schedule reference is the account's reference in the working papers, and it is what the schedules and the reports are built on. Keep the set we ship, or put your firm's own referencing scheme in its place.
- ✓The software code is the nominal code your accounts production software already uses, whether that is Iris, TaxCalc or Digita. Balances land where they belong with no mapping table in between.
- ✓So nobody keeps two sets of codes and a spreadsheet that translates one into the other. Change either column, on any account, whenever you like.
we filled both columns in. you can overwrite both.
Sales
All three fields are editable, because all three are your firm's. Type into any of them and watch the chart underneath follow you.
| Account Name | Schedule Reference | Software Code |
|---|
Some of these rows are not accounts. They are formulas.
Scroll the Profit and Loss and you pass Gross Profit / Loss. It has no schedule reference and no software code, because nothing is ever posted to it. It is worked out. So are seven others.
- ✓Gross Profit / Loss, Operating Profit / Loss, Profit / Loss before taxation, Net Profit / Loss %, Profit / loss for the financial year, Net Profit After Tax.
- ✓On the Balance Sheet: Net Current Assets / Liabilities, Total Assets Less Current Liabilities, Net Assets / Liabilities, Shareholders Funds.
- ✓The chart carries the arithmetic of the accounts, not just a list of codes. And you can write your own.
no code means nobody posts to it. it is calculated.
| Account Name |
|---|
Type the name. Not the number.
Nobody remembers that Sales is 1222. They remember that it is called Sales. So search by name, and the tree collapses to the one branch that matters, with its parents still showing so you can see where it sits.
- ✓Search "sales" and you get Income and Expenses → Turnover → Turnover 1221 → Sales 1222. The path, not just the row.
- ✓Search by code too, if the number is what you have in front of you.
- ✓You always see the account in its context, so you never reclassify into the wrong parent.
try "goodwill". or "1345". or just "profit".
| Account Name |
|---|
Add one. Rename one. Delete one.
The chart arrives complete, and then it is yours. Add the account your client actually needs, put it in the right parent, give it your code. Delete what you will never use.
- ✓Add an account anywhere in the tree, with its own name, schedule reference and software code.
- ✓Four templates, because a sole trader is not a company: limited company, sole trader, partnership and LLP. The chart starts in the right shape.
- ✓The header always tells you which one you are in. Here it reads Type: Company.
add "subscriptions" under admin expenses. go on.
| Account Name |
|---|
The master chart, and the choice every new year.
Your firm keeps a master chart. Amend it once and it is amended for good. Then, at every new accounting year, Papercare asks you a single question: start from the master, or carry forward last year's chart for this client.
- ✓The master chart is the firm's standard. Change a code once, and every new job starts with it.
- ✓Last year's chart keeps the accounts this client has actually used, including the ones you added just for them.
- ✓You choose per client, per year. Nobody rebuilds a chart from scratch in January.
the client with 40 bespoke accounts will thank you.
| Account Name |
|---|
Every other page starts here.
The chart decides which account a transaction can land in, what a control account is a control account of, and what the report prints. Get it wrong and everything downstream inherits the mistake.
Two references, and you own both.
One reference for the file and one code for the software that files the accounts. Your firm sets both. That second column is why nobody here keeps a mapping spreadsheet, and why the balances still land in Iris, TaxCalc or Digita exactly where they should.
A chart that can do arithmetic.
Gross Profit, Operating Profit, Net Assets, Shareholders Funds. None of them are accounts. They are formulas living inside the chart, which is why the accounts add up without anybody adding them up.
The chart is the foundation. Here is what sits on it.
Nothing else in Papercare makes sense until the chart is right, which is why it is the first thing you set up and the last thing you should have to think about.
Straight answers.
Bring the codes you already use.
Import a real trial balance, map it onto the chart with your own software codes, and see the Balance Sheet and Profit and Loss come out in the shape you file them. That takes about ten minutes.